Share a page or database
Pages and databases can have share links. Open the Share control in the object header, choose an audience, then create and copy the link.
| Audience | Who can access it |
|---|---|
| Public | Anyone who has the link. Use only for material you are comfortable exposing outside your organization. |
| Organization | Members of the connected organization. This option appears only for organization workspaces. |
Changing the audience of an active link rotates its token. The old link stops working, so notify anyone who relied on it.
You can also duplicate a public page into your active workspace. Sign in, choose Duplicate to my workspace, and edit the independent copy; the source workspace and page stay unchanged.
Stop sharing and audit live links
- Open the object’s Share control and choose Stop sharing to revoke one link.
- Open Settings → Shared links to review every active link in the workspace, including the object, audience, creator, and creation date.
- Use Revoke all only when you intend to invalidate every active page and database share link in the workspace.
Collaborate well
- Keep decisions in a page or database record, not only in a chat message.
- Use comments and review states for feedback on pages and database rows where available.
- Share the smallest useful object. A focused brief is safer and easier to act on than an entire workspace export.
- Before creating a public link, check for client data, credentials, personal information, internal planning, and unpublished work.
Ask ActVox in a comment
Where a workspace owner or admin has turned on Settings → Agent → Answer @actvox in comments (off by default), members can write @actvox in a page comment and ActVox answers in the same thread.
- Select text and add a comment to ask about that passage. ActVox sees the thread, the quoted passage, the page title, and an excerpt of the page.
- The reply reads "ActVox is thinking…" and is replaced by the answer. You get the usual reply notification. If the answer cannot be produced, the thread gets a short notice instead of silence.
- Editing the comment you wrote never produces a second answer.
- ActVox can do no more than you can. When you ask for a change and can edit the page, ActVox proposes the edit and links the review; nothing changes until a person accepts it. A viewer's question only gets an answer.
- Each answer uses the workspace's credits, and a workspace gets at most 20 answers an hour. After that, the thread says the limit is reached and to try again later.