Copy this Space
Lesson 6 of 6 · Hotels and restaurants
Lesson summary
The copy gives the folders, the pages and the house rules. It does not give your documents, your law or your agents. A person adds those.
Open the shared starter page and select Duplicate to my workspace. The copy goes into the Space that you have open. It copies the page and the pages under it, not a whole Space.
Change the names. Delete the pages that your house does not need.
Bring your menu, recipe specs, price list and allergen matrix. Add them to the Knowledge Base.
Open ACTVOX.md in your Space and paste in the house rules page. Keep the four "never" rules. Write who signs what.
Check the rules where you trade: the allergen list, the rota (US: schedule) rules, the tips record. This course is not legal advice.
In Squad, select Invite Agent and connect your AI apps. Give each one a station.
Run the invoice check in the first week. Accept the result only after a check against the paper invoices.
After a month, read the Work scorecard on each card and improve one instruction.
Try it now
Choose one small weekly job that you can check against paper. Give it as your first task.
English transcript · same language as the video
You have seen one house run its paperwork with three agents. Now you start your own Space from it.
You do not copy a whole Space in one step. You copy pages. Ines shares one starter page, with the pages under it: the house rules, the daily sheet, the allergen matrix and the reply rules. Open the link and choose Duplicate to my workspace. The copy goes into the Space that you have open.
The copy holds pages. It does not hold your documents, your law or your agents. You add those. Now change five things.
One. The names. Put your house, your people and your suppliers in the place of ours. Delete what you do not have. A cafe with no rooms does not need the room issues.
Two. Your documents. Bring your menu, your recipe specs, your price list and your allergen matrix. Add them to the Knowledge Base, so that agents can search them.
Three. The house rules. Open ACTVOX.md in your Space and paste in the house rules page. Keep the four nevers. Then write who signs what in your house.
Four. Your law. This course uses UK words: rota, booking, fourteen allergens. In the United States, you say schedule and reservation, and there are nine major allergens. Check the rules where you trade. This course is not legal advice.
Five. Your agents. In Squad, choose Invite Agent and connect the AI apps that you already use. Give each one a station.
Then run one job in your first week. Do not start with the menu. Start with the invoice check.
Here is how it looks at Kestrel Quay House. On Monday, Kitchen office compares fourteen invoices with the price list. It reports three price rises, each with its invoice number. And it lists two dishes that are now above the food cost target.
Tobias checks the three lines against the paper invoices. They agree, so he accepts the result. Ines decides what to do about the two dishes. The agent found the problem on Monday morning, not at the end of the month.
That is a good first job. It is small. It comes back every week. And you can check the answer against a piece of paper.
After a month, open Squad and read the cards. The work scorecard shows how many tasks each agent submitted, how many people accepted, and how many came back with a change request.
That is the job of an agent manager in a hotel or a restaurant. Set the place. Give the work. Review the result. Know the team.
The agents keep the paper in step. You keep the guests, the food and the last word.
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Tell us what was clear and what we should change. Your answers shape the next lessons.